Which documents does a rental agent need?

Finding a new rental property is exciting, but proper preparation is essential. To successfully rent a home, a rental agent will always ask for certain documents. Having the right paperwork ready increases your chances of securing a property and ensures a much smoother process. Below is an overview of the required documents, depending on your situation.

For Employed Professionals

• Copy of ID card or passport
• Employment contract
• Three recent payslips
• Employer’s statement (HR document confirming salary and contract details)
• Motivational letter with photo (personal introduction and income details for the landlord)
• Email, phone number, and current address

For Self-Employed Individuals & Business Owners

• Copy of ID card or passport
• Certificate of Incorporation / Chamber of Commerce extract
• Most recent annual financial statements
• Most recent profit & loss statement
• Recent payslips (if applicable)
• Motivational letter with photo
• Email, phone number, and current address

For Students

Students must provide the same documents through their guarantor(s) and also submit:

• Copy of their own ID card or passport
• Proof of enrollment or registration at their school/university

Conclusion

By preparing these documents in advance, your rental application will be processed faster and more professionally. This greatly increases your chances of being approved by a landlord or agent.

At Rotterdam Rental Service, we guide tenants and landlords through this process every day. We make sure all documents are submitted correctly, giving landlords immediate confidence in you as a candidate.

Need help with relocation or finding a home in Rotterdam? Contact Rotterdam Rental Service at info@rotterdamrentalservice.com.