Want to stand out to landlords? Write a strong motivation letter

When you’re applying for housing in Rotterdam, the competition can be tough. Landlords and property managers often receive dozens of applications for a single apartment. So how can you make your application stand out? One powerful but often overlooked tool is the motivation letter.

At Rotterdam Rental Service, we’ve seen firsthand how a clear and well-written motivation letter can tip the balance in your favor. It shows that you are more than just a set of documents, you are a reliable tenant with goals, character, and stability.

In this blog, we’ll explain why a motivation letter matters and what to include if you want to leave a strong impression on landlords.

Why a motivation letter matters

Many tenants think the documents speak for themselves, ID, income proof, or guarantor details. But landlords often look further. They want to know who will be living in their property. A motivation letter allows you to introduce yourself, share your story, and highlight why you’ll be a trustworthy and stable tenant.

Think of it as your chance to make a personal connection, even before the first viewing.

What to include in your motivation letter

1. Introduction: Who are you?

Start with a short introduction. Mention your name, age, where you’re from, and what you’re currently doing. Keep it simple and professional, but also personal.

2. Your personal story

Briefly explain your background and motivation. Why are you applying for housing in Rotterdam? For example:

• “I moved here to continue my Master’s studies at Erasmus University.”
• “I recently accepted a new position in Rotterdam, which requires me to relocate.”

This adds context and helps landlords understand your situation.

3. Your professional or academic situation

Show your financial stability.

• If employed: mention your job title and gross income.
  Example: “I currently work as a marketing coordinator at XYZ Company, with a gross monthly income of €4,800.”
• If a student: mention your guarantor(s).
  Example: “As I am pursuing my studies, my guarantor will be my father, who works as an IT consultant with a gross income of €9,500 per month.”

This gives landlords confidence in your ability to meet rent payments.

4. Why you are a reliable tenant

Highlight your personal qualities. Are you responsible, tidy, or focused on your career or studies? Mention them. If you have rental experience, note that you’ve always paid on time. Reliability is one of the most important factors landlords look for.

5. Closing & contact details

End with a polite thank you. Show appreciation for the landlord’s time and consideration, and leave your contact details (email and phone number). A respectful tone leaves a positive final impression.

Example motivation letter

Final Tip: Keep it honest and concise

A motivation letter doesn’t need to be long. In fact, landlords prefer short, clear, and authentic letters. Avoid exaggerations and keep it professional – honesty always works best.

Looking for housing in Rotterdam?

At Rotterdam Rental Service, we guide hundreds of expats and international students every year. We know exactly what landlords expect and how you can make your application stand out. Need help with your housing search or application process? Get in touch with us today.